Discover how industry professionals leverage Microsoft to communicate, collaborate, and improve productivity across the team and organization. Start here. Switch from G Suite. Quick Starts. Office Accessibility Center. Make your content accessible. Office training. LinkedIn Learning. Robin Abraham Senior Director. Mahmoud Adada Principal Engineering Manager.
Logan Adams Hardware Engineer. Deanne Adams Xbox Researcher. Kaska Adoteye Senior Data Scientist. Vidhan Agarwal Senior Software Engineer. Sharad Agarwal Senior Principal Researcher. Authors and publishers can track how many readers are subscribed to their alerts by visiting the Smashwords Dashboard under the "Marketing and Distribution Tools" column. Please note that due to Smashwords's strict email privacy rules, the reader's email address is never disclosed to the author or anyone else.
The reader is in full control of their subscription and can unsubscribe at any time. Can you describe the Smashwords Interviews feature? The interview is cross-linked across the Smashwords site, including your book pages, your profile page, and the Smashwords home page. You can read the original announcement at the Smashwords Blog.
View other authors' interviews on the Interviews page. To create your own Smashwords Interview, click to your Account tab, then scroll down to the option that reads, " Create or edit your interview. How long does it take my book to show up after I upload it?
Depending on the length of the ebook conversion queue, it usually takes about five minutes from the time you upload your book until it appears for sale on the Smashwords home page.
The book goes live on the home page the minute the conversion completes, and then within 10 minutes the book is fully indexed within the Smashwords on-site search engine. There's no need to watch the spinning wheel on the conversion page. You'll receive an email the moment conversion completes, and you can always check your conversion status by visiting your Dashboard.
Can I publish public domain books? If you don't control the copyright, you can't publish at Smashwords. Should I enable the Kindle format. The beauty of Smashwords from your customer's perspective is they can purchase the book once and access it in multiple formats. If they purchase direct off of their Kindle, they only get one format, and that format is burdened with DRM protection. Many Kindle users shop at Smashwords because they appreciate our unique book selection, and they appreciate that all our books are DRM-free.
So therefore, you want to make it convenient for them to purchase at Smashwords as well. What is your publishing policy regarding sexually explicit scenes, profanity or other material? Smashwords allows the publishing of written depictions of sexually explicit scenes, but we do not allow pornographic images within the books, and we do not allow erotica that depicts minors engaged willingly or unwillingly in sexual acts.
Fictional scenes of rape-for-titillation are strongly discouraged. We also prohibit the publishing of material that contains hate speech, or material that advocates violence against other people; or material that promotes racism, homophobia or xenophobia; or written materials that advocate destructive or illegal activities. For all matter of an adult nature intended for mature audiences only, all characters depicted should clearly be adults age 18 or over, and the author should designate during the publishing process on the Publish page that the work is intended for adults only.
Authors are also well-advised to include such warnings at the beginning of the book so customers are notified before reading further. For more information, please see the Smashwords Terms of Service agreement. Retailers have cracked down on some categories of erotica. What are the guidelines to ensure maximum distribution of my erotic works? Please note that these are guidelines only.
Smashwords and every Smashwords retailer maintains the right to carry or remove titles for any reason or combination of reasons. Every retailer struggles with grey areas, and since erotic fiction runs a spectrum, no retailer can fully delineate the boundaries of acceptability because every work is different, and boundaries may shift over time.
Authors who try to push the boundaries of grey are the ones who will invariably face the most scrutiny, and are the most likely to see retailers penalize their entire list. At Smashwords, we support legal erotic fiction and want to help our authors maintain maximum distribution.
Unfortunately, the small number of erotic authors and publishers who pushed the line too far have resulted in a general trend toward increased crackdowns against legal erotic fiction at some retailers. Here are our tips to maintain maximum distribution: First, carefully review the Smashwords Terms of Service.
If your book doesn't meet the Smashwords ToS, it won't meet retailer requirements. However, the Smashwords ToS is more permissive than the standards set by some retailers which means that books that might be acceptable to Smashwords' Premium Catalog requirements will not be acceptable to all Smashwords retailers. For example, not all Smashwords retailers will take erotic fiction where the primary theme is incest or pseudo-incest.
These retailers don't want incest, PI, or bestiality. They don't want books where the dominant theme is rape, sexual violence, non-consent or gang bang with unwilling participants. None Smashwords included want extreme taboo erotica. Barely legal characters who recently turned 18 years of age , while generally allowed at most retailers, will always receive special scrutiny.
Similar to the Smashwords Terms of Service, no characters can be under the age of If characters are just 18 or barely over, the book's description should explicitly state that all characters are 18 or over, and the book must remain true to this claim.
Authors who try to push the lines of acceptability will invariably receive extra scrutiny for their entire list, and risk having all their books removed from Smashwords retailers, and from Smashwords as well. Most stores accept mainstream erotica, but they don't want erotica that pushes the line.
When you upload erotic fiction, Smashwords will present you a supplemental questionaire which asks about the absence or present of certain taboo themes. You must answer the questionaire honestly, otherwise you risk immediate account termination. What are examples of pushing the line? Here are the most common we see: 1. Barely legal erotica that is really targeted at readers who desire underage erotic fiction. Excessive profanity or sexually explicit language in book descriptions. Keep book descriptions PG Cover images where the models appear underage.
Cover images with floppy bits exposed or over-exposed. Book titles with profanity. Books that are truly erotic but are misclassified in non-erotic categories. Erotic fiction that contains illustrated or photographic images of nudity or people involved in sexual situations. Erotic fiction should use words to paint pictures in the reader's imagination, not images. If it contains images, we consider it pornography, and pornography is never allowed at Smashwords or Smashwords retailers.
Bottom line, act professional and don't push the line. Can I mail you my book on CD so you can upload it for me? Smashwords is a self-serve publishing service, so you must upload your book from your Internet browser. Can I publish under a pen name but be paid to my real name? Sign in, click Account, then click Edit Account Information. If you plan to use a pen name, be sure when you sign for your Smashwords account that you choose a "screen name" that matches your pen name, because the screen name becomes part of your permanent web address for your author page.
You can locate your author page's link and screen name by clicking "Profile". Can I publish under multiple pen names? Currently, we only support one pen name per account, unless you upgrade to a Publisher account. However, if you only publish two others as a publisher, such as books written by your pen name and by your real name, then you won't achieve the anonymity that is the primary motivation for some authors to write under a pen name.
If the anonymity is not important, then upgrade to Publisher. If the anonymity is important, then the current solution is to open up a second Smashwords account attached to a different email address since each account must be tied to a unique email address.
How do I credit multiple authors for a single book? Smashwords is alpha testing alpha is pre-beta a new feature that allows multiple authors to be linked to a single book. It's not yet a self-serve option. Here's how to take advantage of it: 1. Publish your book in the account of the person who will control the book and receive payments. At the time you publish, you'll only credit the book to one author, though be sure to include all the author names in the book description, the cover image and inside the book's front matter.
Please contact us to send our support team the hyperlinks to the author pages of all the authors you want attached to the book so their name appears in the "written by" metadata. It's important to provide the link to their author page, because some authors have multiple accounts.
Please also specify which author is the primary author. At most retailers, this is the author that will appear first in the list of co-authors. Choose the bestselling or best well known author because this can improve discovery if it's the first author the reader sees it won't make a huge difference, but every incremental advantage helps.
Smashwords will link each of the authors to the book's "written by" metadata and will then transmit this data in our regular metadata shipments to retailers. I see my book in my Dashboard, I see my book page, and the status says published, yet it's not appearing in search results Click to any Smashwords web page and then in the upper right hand corner, check your Filter settings.
If your book is categorizes as erotica and you have an erotica filter activated, it will block erotica titles from appearing in search results. Will you read my book and tell me what you think of it? Sorry, we can't do this. For feedback on a book you're planning to publish, consider joining a local writer's club or critique group.
Also consider working with beta readers prior to publication. Beta readers are test readers who provide feedback in advance of publication.
Beta readers help you publish a better, reader-pleasing book! To learn how to work with beta readers, listen to Episode 5 of the Smart Author Podcast this link also includes a full written transcript. What was Operation Ebook Drop? Operation Ebook Drop was a free, volunteer initiative that allowed Smashwords authors to donate free ebooks to coalition and peacekeeping troops.
The initiative was created by Smashwords author Ed Patterson and was supported by Smashwords. The initiative was first discussed in the Operation Ebook Drop post at the Smashwords blog. We wish to express our thanks for everyone who participated, and especially our thanks to Ed for his volunteer effort. What is DRM, and do you have it? DRM stands for Digital Rights Management, and it refers to schemes in which a digital book is copy-protected, or limited to reading on only certain devices.
Books on Smashwords do not contain DRM. However, these works are still the property of the copyright holder, and most are only licensed for the personal use of the purchaser. At Smashwords, we give the author the freedom to specify their licensing statement see Smashwords License Statement below, which is the most common version used by our authors. How big of a threat is piracy? Smashwords is in the business of selling books.
It's the only way we make income. We don't like pirates. If someone steals your book, you don't make income and neither do we. So you might be surprised to learn we don't lose sleep over the fear of piracy.
We believe obscurity is a bigger threat to authors than piracy. There are three types of piracy that concern authors: 1. The criminal takes your book and tries to sell it for profit.
They might slap their own name on it, or they might try to sell it in your name yes, this happens! It's very rare. Readers upload your book to underground bulletin boards or torrent sites so that other readers can download your book for free. Ebook buyers sharing your book with their friends. The first item can cause an author great grief, but it's extremely rare, probably less than one in 2, books affected, and the pirates are usually detected before they've had a chance to earn money on their theft because loyal fans report the book.
The second category of swashbuckling black hat pirates stealing and reading your book for free is probably the worst fear of some authors, yet it's important to remember that readers who go out of their way to knowingly steal and download pirated ebooks are not the readers who'd typically purchase your books anyway, so they don't really represent a lost sale. The third category is more common, but most progressive authors view book sharing among fans as "accidental" piracy, and view it as beneficial marketing.
There are many who argue that illegal piracy of your work actually benefits your overall sales. This fascinating video of author Neil Gaima n might cause you to reconsider how you feel about piracy. He speaks about his own evolving views on piracy.
We know of other best-selling authors such as Paulo Coelho who deliberately encourage illegal piracy of their works by uploading their books to pirate sites. They do it for the same reasons cited by Neil Gaiman - they believe it spurs sales. Don't let the fear of piracy paralyze your efforts to reach readers. Most readers are honest and want to support you. You can reduce the risk of piracy by making your book easier to purchase than it is to steal.
Maximize your distribution, offer your book at a fair price, and use the recommended "Smashwords Edition License Statement" as described in the Smashwords Style Guide. The license statement provide honest readers a polite reminder of their ethical obligation to support the author.
What is Smashwords' stance on piracy and DRM? Smashwords is a strong advocate for author's rights, and the right of authors and copyright owners to receive payment for their digitally published works. However, Smashwords does not publish works containing digital rights management schemes that limit the customer's ability to legally enjoy the author's work.
Therefore, Smashwords cannot completely prevent illegal copying of an author's work. The reality of the matter is that even DRMed content is insecure. When an author lists the work on Smashwords they are trusting the consumer to honor their legal copyright and abide by the licensing terms set by the author. Many ebook buyers refuse to purchase ebooks infected with DRM. Non-DRMed works often outsell DRMed works by leveraging the viral nature of uninhibited sampling and sharing which can dramatically increase your total audience and sales opportunities.
At Smashwords, we remind customers at sign-up, at purchase and with purchase confirmations that our books are for their personal use and enjoyment only. What can I do to reduce the risk of piracy? Piracy is often a symptom of unsatisfied demand: These readers want your book, but for some reason it's not available or affordable to them.
Most ebooks are read on dedicated e-reading devices Kindle, Nook, Sony Reader, Kobo Reader and multi-function devices iPad, iPhone, smartphones, tablets , and most of these device manufacturers operate their own ebook stores which are closely tethered to their devices. For customers, it's easier to purchase and read an ebook from the device-maker's own bookstore than it is to search out a pirated copy.
There are several steps you can take to encourage legal purchases and discourage piracy. First, price your ebook less than printed equivalents, price them fairly much lower than print , and maximize the distribution of your books. By pricing low and maximizing distribution to as many stores as possible, you make your book more available and more accessible to more readers. It politely reminds readers of their moral and ethical obligation to support the author. What is the Smashwords License Statement, and how does it combat piracy?
Following the copyright notice above, we recommend you insert the Smashwords License Statement. Unlike traditional copyright statements that warn readers not to copy the book, or that threaten legal action or fines, the Smashwords License Statement offers a kinder, gentler reminder to the reader that they have a legal and moral obligation to compensate the author for their hard work. It's our belief at Smashwords that the biggest form of piracy is not on underground file sharing torrent sites, it's well-intentioned sharing.
If you place the Smashwords License Statement in your book, it acts as a trojan horse. If your book is shared, the recipient is politely reminded of their obligation to return to Smashwords and purchase their own copy. Here's the statement, which you'll also find in the Smashwords Style Guide :. Smashwords License Statement This ebook is licensed for your personal enjoyment only.
This ebook may not be re-sold or given away to other people. If you would like to share this book with another person, please purchase an additional copy for each reader.
Thank you for respecting the hard work of this author. Smashwords distributes to Scribd, which in the past has been used by readers to upload and illegally share pirated books. What does this mean for Smashwords authors? Scribd is one of the world's largest publishing platforms for user-generated content. When a site such as Scribd makes it easy for the community to upload anything, there's a risk that unauthorized content is uploaded.
It's something every social publishing platform - Youtube, Amazon and Smashwords included - must struggle with. In December , Smashwords announced a distribution agreement with Scribd. You can read the news at the Smashwords blog.
In addition to representing yet another important sales channel, the agreement has also significantly reduced the risk of piracy and unauthorized uploads at Scribd. Here's how: To protect the intellectual property of authors and publishers, Scribd developed and is continuing to enhance a Copyright Management System CMS. Their CMS takes a digital fingerprint of all authorized uploads from Smashwords.
Scribd uses the Smashwords version as the authorized version of record to prevent unauthorized uploads in the future. Scribd also uses the digital fingerprint of your Smashwords edition of your book to trigger automated takedowns of previously uploaded unauthorized versions.
If you ever discover an unauthorized version of your work at Scribd, visit the the Scribd DMCA takedown page and provide them a direct hyperlink to the offender's upload. What steps can I take to detect piracy? Go to www. This will provide you an early warning system of where your book is being talked about, sold or distributed.
Someone stole my book and uploaded it to Amazon or some other retailer. What do I do? This is rare, but but we're aware of a least a dozen instances of this happening over the last few years at Amazon. If you find an unauthorized version of your book at Amazon, email copyright amazon.
We've seen it happen at Apple Books too. But first, make sure it's not a copy you uploaded yourself long ago but forgot about, or that you authorized someone else to upload for you.
Believe it or not, we're aware of more instances where authors accidentally demanded takedowns of authorized copies of their books than of instances where criminals were selling unauthorized versions! If you follow our immediately preceding tips to detect piracy, there's a great chance you'll be able to detect and remove unauthorized copies of your book before the criminal is able to profit from it. If you find a copy of your book for sale at a retailer whose name you don't recognize, first check out the list of authorized retailers served by Smashwords, which you'll find on the Smashwords Distribution Information page.
Kobo, for example, powers the ebook stores of multiple retailers around the world. Gardners powers the ebook stores of hundreds of retailers. Also be aware that there are many websites out there that act as affiliate sites for Amazon or other retailers where they provide listings of thousands of books but direct customers to authorized retailers such as Amazon or the Smashwords store. These sites are actually beneficial to you.
There are also criminal sites out there, often operated out of China, that may be advertising your book for a ridiculously low price. Often, these sites don't sell books at all. Instead, what they're doing is stealing the credit card information of foolish readers who should have known better than to try to get your book at a cut rate price from a shady retailer.
Most websites, even the nefarious ones, have DMCA takedown links where you can request your book listing be removed from their site. If you're ever in doubt, feel free to report the site to the Smashwords Support team and we'll investigate. What is copyright, and how do I protect it? As the author, you own your copyright, which gives you the right to allow others to make copies of your work. Simply by publishing something, you are granted legal protection against people illegally copying your work though this legal protection alone doesn't protect you against piracy or illegal copying.
If you want to go the extra mile, you can file online at the US government's copyright office for an official copyright. Most authors don't do this, though such a filing can help bolster your case if you ever find a need to press legal action or seek damages against an infringer.
Click here for the US Copyright Office. For a good overview of copyright, and your rights as an author, see this blog post by Victoria Strauss. Do I own my copyright if I publish with Smashwords? You own your copyright. When you publish with Smashwords, you grant Smashwords a non-exclusive right to publish, promote and distribute your book, as well as samples of your book. Because the relationship is non-exclusive, you can publish and distribute via other services, if you wish.
How do I get my book on Smashwords? Prior to uploading your book to Smashwords, you will prepare a formatted manuscript and obtain a professionally-designed ebook cover image. This section will provide basic background information on the preparation process, and will provide links to important resources. How do I prepare my book for upload to Smashwords? You have three options for formatting your book as a Microsoft Word.
The Style Guide teaches you how to professionally design your book to meet retailer and library requirements. We cannot distribute your book if it is not formatted to the Style Guide. Do it yourself for free with a word processor - Most Smashwords authors and publishers prepare their manuscript by formatting it as a Microsoft Word. They follow the simple step-by-step instructions in the Smashwords Style Guide , the world's most popular ebook formatting guide over , downloads! Advantage : It's free, and if have the patience to carefully follow the step-by-step instructions in our our Style Guide, it's not difficult.
Formatting can even be fun because this new skill will give you greater flexibility over the design and updating of your book. We encourage all authors and publishers to do their own formatting, if they're able. Disadvantage : If you're not proficient with word processing, or you don't own Microsoft Word or Open Office Writer a good, free word processor , an improperly formatted book will prevent or delay the distribution of your book. Hire someone to create a professionally formatted Word.
Advantages : The books formatted by formatters on "Mark's List" almost always get approved for the Premium Catalog on their first attempt. This means faster distribution to retailers, and less formatting headache. A good choice if you don't have the time, patience or ability to implement the Style Guide on your own.
Smashwords Direct - If you already have a professional-quality. Be aware that Smashwords Direct is in beta, and there are limitations to its usage. Can I hire someone to upload my book for me? We do not recommend this. It's really easy to upload and manage your own book at Smashwords! It's also important that you manage your own account so you can control the privacy of your sales and payment information. What file types do you accept?
You can upload your book as a Microsoft Word. We recommend you start with a Word. The advantage of Microsoft Word is that it's the most common word processor used by authors, and if you follow the suggestions in the Smashwords Style Guide , you'll get predictable, high- quality conversion results in multiple ebook formats. If you upload only an EPUB, you won't benefit from multi-format conversion, which will limit the devices upon which your book can be read.
A direct. If you're considering uploading an. Even if you have a prepared. Which versions of Microsoft Word work best with Smashwords? Any version will work.
Word , , and work very well, even though they're older. Over the years, Microsoft has added a lot of unnecessary gunk into Microsoft Word, so these older version have less gunk and are easier to use and more reliable.
Word and later versions also work very well, though be sure to save and upload your file in the. In Word onward,. Should I upload my Word document as a. Please upload only a. If you're working with Word or later, Microsoft Word will automatically try to save your file as a.
Can I use Open Office? Yes, though if you have Microsoft Word we recommend Word. Save your files as Microsoft Word.
The caveats? The Smashwords Style Guide provides limited instructions for Open Office, and we cannot support you if you have Open Office-specific questions because we're not Open Office experts.
In other words, you're on your own to make sure your file conforms to the requirements in the Style Guide which reflect our retailers' requirements. Although many Smashwords authors are successful with Open Office, please note that Open Office often introduces errant formatting into the files, especially with line spacing.
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